Personal Assistant To The Managing Director

Key Responsibilities:

Calendar Management:

• Manage and prioritize the MD 's calendar, scheduling appointments, meetings, and travel arrangements efficiently.
• Coordinate with internal and external stakeholders to arrange meetings, conferences, and events, ensuring optimal use of the MD 's time.

Communication and Correspondence:

• Serve as the primary point of contact for the MD, screening and prioritizing incoming calls, emails, and correspondence.
• Draft and prepare emails, letters, reports, presentations, and other documents on behalf of the MD, ensuring accuracy and attention to detail.

Information Management:

• Maintain confidential files, records, and databases, organizing and updating information as needed.
• Conduct research, gather data, and prepare briefing materials and background documents for meetings, presentations, and projects.

Administrative Support:

• Provide administrative support to the MD, including managing expenses, processing invoices, and handling reimbursements.
• Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion of tasks.

Travel Coordination:

• Coordinate travel arrangements for the MD, including booking flights, accommodations, transportation, and visa arrangements as needed.
• Prepare travel itineraries, agendas, and documentation, ensuring smooth and efficient travel experiences.

Liaison and Relationship Management:

• Act as a liaison between the MD and internal departments, external partners, clients, and stakeholders, facilitating communication and collaboration.
• Build and maintain positive relationships with key stakeholders, representing the MD professionally and courteously at all times.

Special Projects and Initiatives:

• Assist the MD in special projects, initiatives, and strategic initiatives as assigned, providing research, analysis, and administrative support as needed.
• Coordinate cross-functional teams, manage project timelines, and ensure deliverables are met according to established goals and objectives.

Qualifications:

• Bachelor 's degree in business administration, management, or a related field preferred.
• Proven experience as an executive assistant, personal assistant, or administrative assistant supporting senior executives or C-level executives.
• Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Discretion and confidentiality in handling sensitive information and maintaining confidentiality at all times.
• Flexibility, adaptability, and a proactive approach to problem-solving and decision-making.
• Attention to detail, accuracy, and a high level of professionalism in all interactions and tasks.

The Personal Assistant to the Managing Director plays a pivotal role in supporting the MD and ensuring the efficient operation of the executive office. This position requires a dedicated and reliable individual capable of handling a wide range of administrative responsibilities with discretion, professionalism, and integrity.
Job Profile : Personal Assistant to the Managing Director
Industry : recruitment