Required Administration Executive - Delhi

Sourcing of new Products. Strong Communication Skills: Both written and verbal communication required for interacting with clients and colleagues. Computer Proficiency: Being comfortable with office software and technology. Document Management: Preparing reports, spreadsheets, and other documents, as well as managing files and records.& Time Management Skills: Prioritizing tasks and meeting deadlines efficiently. Basic Bookkeeping: Maintaining accounts, handling inwards and outwards and preparing expense reports Computer Proficiency: Being comfortable with office software and technology.

Key Responsibilities:

1. Office Management and Coordination

• Oversee day-to-day operations in the office, ensuring a smooth and organized working environment.
• Manage office supplies, order necessary equipment, and maintain inventory to ensure the office runs without interruption.
• Organize and schedule meetings, appointments, and office events, including booking venues and preparing necessary materials.

2. Documentation and Record Keeping

• Maintain and organize office records, files, and documents (both digital and physical) ensuring they are up to date and accessible.
• Manage confidential documents with discretion, ensuring all sensitive materials are properly secured.
• Assist in preparing reports, presentations, and other documents for internal and external meetings.

3. Communication and Correspondence

• Handle incoming calls, emails, and other communications promptly and professionally.
• Draft letters, memos, and internal communications on behalf of senior management.
• Ensure proper communication flow within the office and with external stakeholders, such as clients, suppliers, and contractors.

4. Meeting and Event Coordination

• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Organize office events, team-building activities, and workshops, ensuring smooth execution and timely preparation.
• Arrange travel logistics for senior management and staff, including booking flights, accommodations, and ground transportation.

5. Administrative Support to Departments

• Provide administrative assistance to various departments as required, such as HR, finance, and marketing.
• Assist in preparing and processing documents for payroll, benefits, and recruitment when necessary.
• Support project teams with document handling, scheduling, and other administrative tasks.

6. Compliance and Reporting

• Ensure compliance with company policies and procedures, as well as relevant legal and regulatory requirements.
• Prepare reports on office activities, expenditures, and operational performance as requested by management.
• Assist in audits, and help track compliance with safety, health, and environmental standards.

7. Facilities and Vendor Management

• Oversee the maintenance of office facilities, ensuring cleanliness, functionality, and safety.
• Liaise with vendors and service providers for maint