Required Office Assistant - Pune

Key Responsibilities:

1. Administrative Support:
   • Provide general administrative assistance to office staff, including filing, photocopying, and preparing documents.
   • Assist with scheduling and coordinating meetings, appointments, and travel arrangements.
   • Manage office correspondence, including answering phone calls, responding to emails, and directing inquiries to the appropriate personnel.
   • Assist in preparing reports, presentations, and other documents for management or other departments.
2. Office Organization and Maintenance:
   • Maintain and organize office supplies, ensuring that necessary items are stocked and available for staff use.
   • Order office supplies and coordinate with vendors as needed.
   • Ensure that the office environment is tidy and organized, including maintaining office equipment and facilities.
   • Handle filing and document management, ensuring proper storage and easy access to important records.
3. Customer and Visitor Interaction:
   • Greet visitors and clients, ensuring they are directed to the appropriate person or department.
   • Provide a positive first impression of the company by being professional, polite, and helpful in person, over the phone, and via email.
   • Assist in managing client or visitor schedules and provide support as necessary.
4. Data Entry and Record Keeping:
   • Maintain accurate records and databases, ensuring data is updated and organized.
   • Enter and update information in company systems (CRM, spreadsheets, etc.).
   • Assist with data collection and prepare reports for management or other departments.
5. Office Equipment and Technology Support:
   • Assist with the operation of office equipment (e.g., printers, copiers, fax machines, phones).
   • Report and troubleshoot any office equipment malfunctions, coordinating with technical support or vendors when necessary.
   • Support the office team with basic IT troubleshooting and setup for new equipment or workstations.
6. Mail and Document Handling:
   • Sort and distribute incoming mail and packages.
   • Prepare outgoing mail, including packaging, labeling, and organizing shipments.
   • Maintain confidential and sensitive documents, ensuring proper handling and storage.
7. Scheduling and Calendar Management:
   • Assist in scheduling meetings, booking conference rooms, and organizing logistics for internal and external events.
   • Coordinate office calendars, making sure that appointments are properly booked and attended to in a timely manner.
   • Prepare and distribute meeting agendas, notes, and other related materials.
8. General Office Tasks: