Required Personal Assistant - Jaipur

Key Responsibilities

1. Calendar and Schedule Management

• Maintain and manage the executive s daily schedule, including appointments, meetings, events, and travel plans.
• Set reminders and ensure the executive is informed and prepared for all commitments.
• Coordinate and prioritize meetings based on importance and urgency.

2. Communication Handling

• Manage emails, phone calls, and other correspondence on behalf of the executive.
• Draft and respond to messages as required, ensuring professional tone and accuracy.
• Liaise with clients, staff, and external contacts as directed.

3. Meeting Coordination

• Schedule meetings, prepare agendas, and ensure all necessary materials are available.
• Take minutes during meetings and follow up on action items.
• Coordinate with internal teams and external stakeholders to confirm attendance and logistics.

4. Travel and Logistics Management

• Make travel arrangements including flights, accommodation, and local transportation.
• Prepare detailed travel itineraries and manage related expenses.
• Handle visa documentation and international travel requirements if necessary.

5. Administrative Support

• Maintain organized filing systems, both digital and physical.
• Handle confidential documents with discretion and integrity.
• Assist with basic data entry, research, and report preparation.

6. Personal Tasks and Errands (if required)

• Help in managing personal appointments or tasks of the executive (e.g., doctor s appointments, courier pickups).
• Coordinate with household or external vendors when needed.

7. Event & Project Coordination

• Assist in planning and organizing company or personal events.
• Provide support for ongoing projects and initiatives, ensuring timely follow-ups and coordination.