Data Entry Clerk

Key Responsibilities:

1. Data Input and Processing:

• Enter data from source documents (physical or digital) into prescribed computer systems or databases accurately and efficiently.
• Process forms, applications, reports, invoices, orders, survey responses, or any other data as required.
• Use company software tools like Microsoft Excel, Google Sheets, ERP systems, CRM platforms, or customized data entry applications.

2. Data Verification and Validation:

• Review data for accuracy and completeness before and after entry.
• Cross-check information with source documents or internal databases to detect and correct errors.
• Flag any inconsistencies or missing information to the supervisor for clarification or resolution.

3. Database Maintenance and Updating:

• Maintain and regularly update customer, employee, or vendor information in databases.
• Modify existing records when updated information is received (e.g., address changes, contact info, payment records).
• Organize and categorize data logically for easy retrieval and reference.

4. Documentation and Filing:

• Create, organize, and manage digital and physical filing systems.
• Scan paper documents and convert them into digital formats when required.
• Ensure data is backed up periodically to prevent loss or unauthorized access.

5. Reporting and Recordkeeping:

• Generate basic reports from databases or spreadsheets based on team or department needs.
• Maintain logs of daily work completed and submit performance updates to supervisors.
• Help prepare reports, summaries, or data analytics as requested.

6. Communication and Coordination:

• Coordinate with team members, supervisors, or other departments to obtain data or clarify discrepancies.
• Respond to basic data-related queries and provide updates on data entry status.
• Attend meetings or training sessions to stay updated on data protocols and system changes.

7. Compliance and Confidentiality:

• Adhere to data protection and confidentiality policies while handling sensitive company or client information.
• Ensure compliance with company guidelines, regulatory standards, and industry best practices.
• Protect databases from unauthorized access or data breaches by following internal IT protocols.