Required Administrative - Coimbatore

Key Responsibilities:

1. Office Management & Coordination

• Oversee and manage the general office environment, ensuring a clean, organized, and efficient workspace.
• Handle office supplies inventory and make sure that the office is adequately stocked with necessary materials.
• Schedule and coordinate meetings, conferences, and appointments for staff and management.
• Serve as the first point of contact for visitors, clients, and employees.

2. Document & File Management

• Maintain physical and electronic filing systems, ensuring proper documentation and accessibility of files.
• Organize and manage office documentation, including employee records, contracts, reports, and other administrative paperwork.
• Prepare and manage office correspondence, including letters, memos, and emails.

3. Communication & Liaison

• Act as a liaison between management, employees, and clients to facilitate smooth communication and operations.
• Draft and send internal and external communications as needed, such as emails, memos, and announcements.
• Handle and resolve general inquiries related to administrative matters.

4. HR Support (if required)

• Assist the HR department with recruitment activities, such as scheduling interviews, processing new employee paperwork, and maintaining employee records.
• Support with payroll administration and employee attendance tracking.
• Coordinate employee onboarding and orientation.

5. Financial Administration (if required)

• Assist with basic accounts-related tasks such as invoice processing, expense tracking, and petty cash management.
• Support the finance team in budget preparation and tracking.
• Maintain and reconcile office expenditure records.

6. Scheduling & Event Management

• Coordinate and schedule meetings, events, and business travel arrangements for the management or staff.
• Support in organizing team-building activities, training sessions, or corporate events.

7. Compliance & Reporting

• Ensure that office policies and procedures are followed.
• Maintain and update office manuals, administrative guidelines, and procedural documents.
• Assist with creating reports and providing administrative support for performance reviews, audits, or compliance checks.