Front Office Receptionist

We are Looking For Front Office Receptionist
Female Candidate&
Additional Qualification
Tally Billing Software&
Digital Marketing
Website Design&
Sales Marketing
English Language Must
Work Area : Shanthi Nagar

Key Responsibilities:

1. Front Desk Management:

• Greet and welcome visitors, clients, and employees with a positive and professional attitude.
• Maintain a neat and clean reception area at all times.
• Answer, screen, and forward incoming phone calls to the relevant department or person.
• Provide accurate information in person or via phone/email to guests or callers.

2. Visitor Handling and Coordination:

• Maintain visitor logbooks or digital registration systems, and issue visitor passes if applicable.
• Inform staff members about the arrival of guests, schedule appointments, or handle walk-in queries.
• Ensure proper security checks and identity verification as per office protocols.
• Offer beverages or waiting area assistance to guests, if required.

3. Communication and Correspondence:

• Handle incoming and outgoing mail, packages, and courier services.
• Maintain a record of received documents and distribute them appropriately.
• Draft basic emails, letters, or memos as instructed by management.

4. Administrative Support:

• Maintain office stationery and inventory levels; inform the admin team about stock requirements.
• Assist with filing, scanning, photocopying, and data entry tasks as needed.
• Coordinate with housekeeping or maintenance staff to ensure cleanliness and functionality of the office.
• Support HR or administrative functions such as scheduling interviews or onboarding coordination.

5. Meeting and Conference Room Management:

• Manage bookings of meeting or conference rooms as per requirement.
• Prepare meeting rooms by arranging furniture, stationery, and refreshments if required.
• Coordinate with IT or support staff to ensure meetings run smoothly.

6. Record Keeping and Reporting:

• Maintain attendance registers for visitors, external vendors, and service personnel.
• Keep track of appointments, events, or meetings scheduled in the office.
• Maintain and update contact lists of clients, vendors, or internal departments.

Job Profile : Front Office Receptionist
Industry : Diploma, office-assistant, contingent