Receptionist Front Desk

Negotiable

by Freshersworld
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Job Specifications

Employment Type Full time jobs

Job Description

We looking for candidate who can join immediately or either in 15days to a month. Opening for one candidate for night and one day shift. Flexible Timings, Its an leading IT software industry in Chennai. Increments and Onroll based on the performance, Limited work. A good place to shine and grow your knowledge and skills, Trainings will be provided. Good communication skills, telephoning skills. Interested call or whatsapp.

Key Responsibilities:

Front Desk Operations:
- Greet all visitors and clients warmly as they arrive and ensure they feel welcome and attended to.
- Maintain a clean, organized, and presentable reception area at all times.
- Ensure all guests sign in and out appropriately, and are guided to the correct department or individual.
Telephone and Communication Management:
- Answer incoming calls promptly and professionally, directing them to the appropriate personnel or department.
- Take accurate messages and relay them in a timely manner.
- Handle basic inquiries about the company, services offered, and provide directions or assistance as needed.
- Maintain an updated internal contact list for quick reference.
Visitor and Client Handling:
- Manage the visitor log and issue visitor passes or IDs where applicable.
- Inform staff members of the arrival of their guests and ensure prompt handover or guidance.
- Offer refreshments to clients and ensure they are comfortable during their wait.
- Maintain visitor confidentiality and handle sensitive information with discretion.
Administrative and Clerical Support:
- Manage the scheduling of appointments, meeting rooms, and boardrooms.
- Perform basic clerical tasks such as data entry, filing, scanning, and photocopying.
- Sort and distribute incoming mail, packages, and courier deliveries.
- Assist in managing office supplies inventory for the front office and common areas.
Coordination and Reporting:
- Liaise with departments such as administration, HR, and facilities management to ensure smooth front desk operations.
- Maintain reports on visitor numbers, complaint logs, feedback, and security issues as needed.
- Coordinate with housekeeping and maintenance teams to ensure the reception area is in top condition.
Emergency and Safety Protocols:
- Act as the first point of contact during emergencies, coordinating with security or first responders.
- Ensure compliance with health and safety guidelines, especially in clinics or hospitals.
- Guide visitors during evacuation drills or actual emergency situations.