Required Office Assistant - Chennai

Key Responsibilities:

1. Administrative Support:

• Handle day-to-day clerical tasks such as filing, photocopying, scanning, and printing documents.
• Maintain physical and digital records, ensuring proper organization and easy retrieval.
• Receive, sort, and distribute mail and deliveries to appropriate departments or individuals.
• Assist with data entry, basic reports, and maintaining logs or registers as required.

2. Office Coordination:

• Monitor inventory levels and manage stock of office supplies (stationery, printer ink, cleaning items, etc.).
• Place orders for new supplies as approved, and ensure timely restocking without over-purchasing.
• Coordinate with vendors, suppliers, or service personnel (e.g., for maintenance or delivery issues).
• Maintain cleanliness and order in the common office areas like reception, pantry, meeting rooms, etc.

3. Communication and Front Desk Support:

• Answer and direct incoming phone calls professionally.
• Respond to emails or messages and forward them to appropriate personnel.
• Greet and assist visitors, clients, or candidates when they arrive at the office.
• Help schedule meetings or appointments as directed by supervisors.

4. Internal Coordination and Support:

• Support HR or Accounts team with document collection, filing, or data preparation.
• Assist staff in preparing documents, forms, or presentations.
• Support the team during internal audits, compliance checks, or inspections by ensuring files and records are in order.

5. Event and Meeting Support:

• Help arrange seating, equipment, and refreshments for meetings or in-house events.
• Take minutes during meetings when required and circulate them to relevant stakeholders.
• Ensure projectors, whiteboards, and meeting tools are functional and ready for use.

6. Miscellaneous Responsibilities:

• Run office errands such as bank visits, courier drop-offs, or purchasing items from nearby stores.
• Assist with onboarding processes by preparing desks, ID cards, stationery kits, or orientation materials.
• Support with maintaining attendance or visitor logs.
• Perform any other duty assigned by the Office Manager or Department Head.