Required Company Secretary - Udaipur

Key Responsibilities

1. Corporate Governance and Board Support

• Organize and coordinate board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs).
• Prepare and circulate agendas, board packs, and notices in consultation with the Chairman and Managing Director.
• Draft and maintain minutes of board and committee meetings, ensuring timely approvals and circulation.
• Advise the board of directors on legal, regulatory, and governance obligations.
• Assist the board in the induction of new directors and provide guidance on directors responsibilities.

2. Regulatory Compliance

• Ensure compliance with applicable corporate laws such as the Companies Act, SEBI regulations (for listed companies), FEMA, and other relevant legislations.
• Prepare, file, and maintain statutory forms, returns, and records with regulatory authorities such as the Registrar of Companies (RoC), SEBI, RBI, and MCA.
• Monitor changes in relevant legislation and regulatory environments and ensure the organization is compliant.
• Maintain up-to-date records of the company s statutory registers and ensure timely filings to avoid penalties.

3. Legal Advisory and Contract Management

• Review, draft, and manage contracts, agreements, and other legal documents to safeguard the company s interests.
• Liaise with external legal counsel on matters of litigation, intellectual property, or regulatory notices.
• Provide internal legal advisory services on day-to-day matters including leases, vendor agreements, confidentiality clauses, etc.

4. Company Records and Documentation

• Maintain statutory books such as register of members, directors, charges, and share transfers.
• Handle issuance of share certificates, dividend distribution, and corporate actions (allotments, buybacks, splits).
• Ensure that company records and information are secure, confidential, and easily retrievable when needed.

5. Stakeholder Communication

• Serve as a point of contact between the board, shareholders, government authorities, and regulatory bodies.
• Facilitate communication with shareholders on general meetings, dividends, and disclosures.
• Manage shareholder queries and oversee share-related compliance in coordination with RTA (Registrar and Transfer Agent).

6. Internal Coordination and Risk Management

• Work closely with other departments (Finance, HR, Operations, etc.) to ensure legal and regulatory compliance across business functions.
• Support the implementation of internal control and compliance frameworks.
• Assist in audit processes including secretarial audit, statutory audit, and internal compliance reviews.