HR And Admin Executive

Key Responsibilities:

1. Recruitment and Onboarding:

• Coordinate end-to-end recruitment activities including sourcing, screening, scheduling interviews, and communicating with candidates.
• Draft and post job openings on job portals and social media platforms.
• Assist in the preparation of offer letters, employment contracts, and pre-joining documentation.
• Organize and conduct employee onboarding sessions including induction programs and orientation.

2. Attendance, Payroll, and Employee Records:

• Maintain accurate attendance and leave records through biometric or HRMS systems.
• Coordinate with the finance department to ensure timely payroll processing and salary disbursement.
• Keep employee files updated with documents such as ID proofs, educational qualifications, contracts, and appraisals.
• Support statutory compliance by maintaining PF, ESI, and other labor law-related records.

3. Employee Engagement and Welfare:

• Plan and execute employee engagement activities, events, and internal celebrations (festivals, birthdays, team outings).
• Conduct periodic surveys or feedback collection to gauge employee satisfaction.
• Support grievance redressal and ensure a healthy workplace culture.
• Coordinate employee recognition and reward programs.

4. Administrative Operations:

• Oversee the smooth functioning of office premises including cleanliness, safety, and facility upkeep.
• Manage office supplies and maintain inventory of stationery, pantry items, and IT assets.
• Liaise with vendors for services like housekeeping, security, transportation, or AMC contracts.
• Coordinate maintenance of office equipment such as printers, air-conditioners, and furniture.

5. Travel and Logistics Support:

• Organize domestic or international travel arrangements for employees, including ticket bookings, hotel reservations, and reimbursements.
• Arrange transportation for staff when needed and track fleet services (if applicable).
• Process expense claims and ensure timely reimbursements.

6. Record Keeping and Reporting:

• Maintain digital and physical HR & Admin records systematically.
• Generate reports related to attendance, headcount, recruitment status, asset usage, and maintenance logs.
• Ensure compliance with internal audit requirements for HR and administrative documentation.
• Support management in budgeting for HR initiatives and administrative expenses.

7. Policy Implementation and Compliance:

• Ensure that all HR and administrative policies are effectively communicated and adhered to by employees.
• Assist in drafting new HR policies, amendments, and internal circulars.
• Stay updated on labor laws and statutory regulations, ensuring the company remains compliant.