Computer Operator / Data Entry Clerk

Key Responsibilities:

1. Data Entry and Computer Operation:

• Enter data accurately into company software systems, databases, or spreadsheets.
• Verify the accuracy of entered data and correct any discrepancies.
• Operate office computers, printers, scanners, and other related equipment.
• Prepare, format, and update digital documents as needed.
• Assist in generating reports, letters, invoices, and other routine office documents.

2. Inward Filing of Documents:

• Receive, sort, and organize incoming documents such as invoices, letters, purchase orders, and contracts.
• Properly label and index documents for easy retrieval.
• File physical documents systematically in designated filing cabinets or storage areas.
• Ensure that all inward documents are logged and recorded as per office procedure.

3. Outward Filing and Dispatch:

• Prepare documents for outward dispatch, including mailing, courier, or hand delivery.
• Maintain records of outward documents, including tracking numbers and delivery confirmation where applicable.
• Assist in maintaining logs for outgoing correspondence and ensure timely dispatch.
• Support administrative staff in managing document flow and communication.

4. Record Management and Documentation:

• Maintain both physical and electronic filing systems in an organized manner.
• Conduct regular audits of files and assist in archiving or disposing of obsolete documents as per retention policies.
• Ensure confidentiality and security of sensitive information.

5. Support Tasks:

• Assist other departments with basic computer-related tasks and document handling.
• Help coordinate with vendors or service providers for office equipment maintenance or supplies.
• Participate in office meetings or training sessions as required.