Required Administration Executive - Bangalore

Job Summary:

We are looking for a diligent and proactive Administration Executive to support our field office operations in Bangalore, primarily working with Central Government departments. The ideal candidate will be responsible for handling day-to-day administrative tasks, coordinating with project teams, managing procurement and purchase activities, and performing accurate data entry tasks. This role requires good communication skills, organizational abilities, and a willingness to visit various project sites or government offices as part of coordination duties. If you are detail-oriented and enjoy multitasking in a fast-paced environment, this position offers excellent learning and growth opportunities.

Key Responsibilities:

1. Field Office Visits & Coordination

• Regularly visit the Central Government department offices and other field sites in Bangalore as required
• Liaise with project managers, department officials, and vendors for smooth administration and project coordination
• Represent the company/organization professionally during meetings or inspections at government offices
• Report back on site visits and ensure timely follow-up on pending actions or requirements

2. Administrative Support

• Manage daily office operations including maintaining records, documentation, and files
• Assist in scheduling meetings, preparing agendas, and taking minutes
• Maintain correspondence and communication with internal teams and external stakeholders
• Coordinate travel arrangements, appointments, and office logistics as needed

3. Procurement and Purchase Management

• Handle procurement activities related to office supplies, equipment, and project-related materials
• Raise purchase requests and follow up with vendors for quotations, delivery schedules, and invoicing
• Maintain a record of purchases and ensure compliance with organizational procurement policies
• Work closely with finance and accounts teams for timely payments and budget tracking

4. Data Entry & Documentation

• Accurately enter project and administrative data into relevant software systems or spreadsheets
• Maintain updated databases and ensure data integrity and confidentiality
• Prepare regular reports on procurement status, office expenses, and project administrative updates
• Assist in documentation related to contracts, purchase orders, and compliance requirements

5. Other Project & Administration Tasks

• Support various project administration tasks as assigned by the supervisor or project head
• Ensure smooth coordination between project teams and administrative departments
• Assist in organizing events, trainings, or workshops when required
• Perform any additional duties related to office and project management

Required Skills and Qualifications:

• Educational Qualification:
  • Graduate in any discipline (Bachelor s degree preferred)
  • Diploma or certification in office management or administration is a plus
• Experience:
  • Freshers with eagerness to learn are welcome
  • Experience in administration,