Required Personal Assistant - Chandigarh

Key Responsibilities:

1. Administrative Support

• Manage the executive s calendar, schedule appointments, and coordinate meetings
• Organize daily agenda, brief the executive on upcoming meetings or deadlines
• Handle calls, messages, and email correspondence on behalf of the executive
• Draft and proofread emails, memos, letters, reports, and other communications

2. Travel and Event Coordination

• Make domestic and international travel arrangements including flights, accommodations, and itineraries
• Coordinate logistics for events, business meetings, and conferences
• Prepare expense reports and assist with reimbursements and documentation

3. Office and Task Management

• Maintain filing systems, databases, and confidential records
• Monitor and track deadlines, reminders, and follow-up tasks
• Liaise with internal departments, clients, vendors, and stakeholders
• Prepare meeting agendas, take minutes, and ensure action items are followed up

4. Personal Support

• Assist in personal errands or tasks for the executive, including reservations, reminders, or home-office coordination
• Manage special projects or events as needed (e.g., birthdays, gifts, family coordination, etc.)
• Serve as a point of contact in the executive s absence for urgent matters

5. Communication and Coordination

• Act as a gatekeeper, prioritizing emails, calls, and meetings based on urgency and importance
• Maintain a professional tone in all communications internally and externally
• Ensure smooth communication flow between the executive and internal/external parties