Required Personal Assistant - Kolkata

Requirement for& Personal Assistant& (PA)& for a reputed Company Work based on totally Field visit, Documents collection Only MALE (Fresher and Experienced) applicable Criteria- above 10th class Special Criteria: Having Positive Vibes, Go getter Attitude, Having a good sense of Humour, Time punctuality Special Requirement- Two Wheeler (with DL) Age Limit- 18-30 years Salary- 10k- 12K Fuel cost & Noted: Looking candidate who can be thinking for Long-Term employment. Please Time Wasters not allowed.

Key Responsibilities:

1. Calendar and Schedule Management:

• Organize and maintain the executive s calendar, including meetings, appointments, deadlines, and travel.
• Prioritize tasks and events, ensuring optimal time management and avoiding conflicts.
• Send reminders and prepare meeting agendas, briefing materials, and reports in advance.

2. Travel Arrangements:

• Plan and coordinate national and international travel including flights, hotels, transportation, and itineraries.
• Prepare travel expense reports and ensure proper documentation for reimbursements.
• Handle last-minute changes or cancellations with efficiency and minimal disruption.

3. Communication and Correspondence:

• Manage incoming emails, calls, and messages on behalf of the executive.
• Draft, review, and respond to emails, letters, and memos when required.
• Maintain professional relationships with clients, partners, and internal departments through timely follow-ups and correspondence.

4. Meeting Coordination and Follow-Up:

• Schedule and organize internal and external meetings, conferences, and events.
• Prepare meeting rooms, materials, presentation equipment, and refreshments as needed.
• Take notes or minutes during meetings and ensure follow-up on action items.

5. Office and Personal Task Management:

• Organize files, documents, and office supplies to ensure easy retrieval and efficiency.
• Handle personal errands or requests on behalf of the executive, such as courier arrangements, appointment bookings, or occasional family-related tasks.
• Maintain discretion and professionalism in dealing with confidential or sensitive information.

6. Administrative Support:

• Handle document formatting, data entry, and report generation.
• Coordinate with HR, finance, or legal departments on documentation or approvals.
• Prepare executive summaries, presentations, or communication drafts.

7. Event Planning and Coordination:

• Assist in planning and organizing business events, off-sites, or staff engagements.
• Coordinate vendor communication and venue bookings when required.
• Ensure all logistics are handled smoothly and according to preference.

Job Profile : Personal Assistant
Industry : Diploma, Walkin, recruitment