Required Office Assistant - Delhi

Key Responsibilities:

1. Administrative and Clerical Support

• Perform general office duties including filing, photocopying, scanning, data entry, and printing of documents.
• Assist in the preparation of reports, letters, spreadsheets, and presentations as instructed by management.
• Maintain organized and up-to-date office records, documents, files, and directories.
• Manage incoming and outgoing correspondence (emails, letters, parcels, couriers).

2. Front Office and Visitor Management

• Greet and assist visitors and guests courteously and professionally.
• Answer incoming phone calls, transfer calls to the appropriate departments, and take messages when required.
• Maintain the reception area in a tidy and welcoming condition.
• Coordinate with delivery personnel, vendors, and guests arriving at the office.

3. Office Supplies and Inventory

• Monitor and maintain inventory of office supplies such as stationery, printer cartridges, pantry items, and cleaning materials.
• Prepare requisitions for reordering supplies when stocks are low.
• Ensure timely delivery, proper storage, and distribution of materials within departments.
• Keep records of supply usage and purchases.

4. Support to Departments

• Assist HR with onboarding tasks such as arranging desks, IDs, or basic document collection.
• Support the accounts department with bill filing, voucher entry, or bank errands (if applicable).
• Help with coordination of meetings, preparing meeting rooms, and arranging materials or refreshments.
• Provide support for team events, internal programs, or documentation tasks as needed.

5. Office Maintenance and Coordination

• Liaise with housekeeping, security, maintenance, and technical service teams to ensure a clean, safe, and functional office environment.
• Report any issues with office equipment (printers, air conditioners, lights, etc.) and follow up for timely resolution.
• Oversee the cleanliness and orderliness of common areas such as meeting rooms, kitchen, and reception.

6. Data Entry and Record-Keeping

• Accurately enter and update data in spreadsheets, databases, or CRM systems as per company standards.
• Maintain attendance registers, visitor logs, courier records, and invoice tracking files.
• Support digital filing of contracts, reports, and compliance documents.