Clinic Manager / Administrator

Job Title : Clinic Manager / Administrator
Location : Saibaba colony, Coimbatore&
Experience : 2 years in clinical/admin management Job Responsibilities :

• Oversee day-to-day clinic operations
• Staff coordination & leave management
• Maintain expense records, petty cash, inventory
• Follow up on leads, appointments, and patient feedback
• Ensure smooth workflow & excellent patient experience

Skills Required :

• Strong communication & people management
• Familiar with Google Sheets, Excel, Billing software
• Organized, proactive & responsible

Salary : 15,000 25,000 (depending on experience)
To Apply : WhatsApp your CV or Email

Key Responsibilities:

1. Clinic Operations Management

• Oversee the day-to-day functioning of the clinic including front office, clinical support staff, inventory, billing, and housekeeping.
• Ensure the clinic opens and closes on time, and staff are present as scheduled.
• Monitor cleanliness, hygiene, and general upkeep of the clinic premises as per medical and safety standards.
• Coordinate maintenance of equipment, utilities, and IT systems to ensure minimal downtime.

2. Staff Management

• Supervise and coordinate schedules of doctors, nurses, receptionists, lab technicians, and support staff.
• Assist in recruitment, onboarding, and training of new employees.
• Maintain duty rosters, leave tracking, performance reviews, and conduct team meetings.
• Motivate and counsel staff to maintain discipline, productivity, and a patient-first attitude.

3. Patient Experience & Relationship Management

• Ensure all patients are attended to promptly and courteously from registration to billing and discharge.
• Resolve patient queries, feedback, complaints, or escalations in a timely and professional manner.
• Monitor appointment schedules, waiting times, and ensure minimal delays in services.
• Manage follow-up communication and coordination for consultations, tests, or wellness programs.

4. Billing & Financial Oversight

• Supervise patient billing, payment collection, and reconciliation with accounts.
• Monitor daily cash collections, UPI/card settlements, and deposit records.
• Maintain petty cash and ensure timely submission of expense vouchers.
• Assist with monthly revenue reporting, inventory cost analysis, and budget forecasting.

5. Inventory and Procurement

• Track inventory levels of medicines, consumables, and medical equipment.
• Coordinate with suppliers for timely ordering and delivery of stocks.
• Ensure stock is stored properly, expired or damaged items are removed, and inventory audits are conducted regularly.

6. Regulatory Compliance & Licensing

• Ensure clinic complies with local municipal, fire, health department, and biomedical waste regulations.
• Maintain updated documentation for medical registrations, clinical licenses, G