Required Billing Executive - Hosur

Job Summary :

We are looking for a Billing Executive to join our Accounts & Finance team and take charge of timely and accurate invoice generation, billing records maintenance, and supporting documentation handling. The candidate will be responsible for generating sales invoices based on delivery challans (DCs), maintaining billing records, and ensuring compliance with GST laws and company formats. The ideal candidate must have prior experience in Tally, Excel, and GST invoicing procedures and should be meticulous, organized, and deadline-oriented.

Key Responsibilities :

1. Invoice Generation & Documentation :

• Generate accurate sales invoices in Tally ERP based on Delivery Challans (DCs) received from the dispatch or logistics team.
• Ensure all necessary billing details are captured correctly, including product codes, quantities, prices, tax rates, and delivery terms.
• Verify purchase orders (POs), delivery challans, and customer agreements before invoice creation.

2. GST-Compliant Billing :

• Prepare GST-compliant invoices as per government rules and formats (Tax Invoice, Bill of Supply, Export Invoice, etc.).
• Apply correct GST rates (CGST, SGST, IGST) based on supply type and customer location.
• Maintain awareness of GST updates, HSN/SAC codes, and tax slabs relevant to the business.

3. Record Keeping & Filing :

• Maintain hard and soft copies of all billing documents including POs, DCs, invoices, and payment receipts.
• Keep organized digital and physical records for easy retrieval during audits or reconciliations.
• Ensure timely backups of billing data and maintain logs of modifications, cancellations, or re-issuance of bills.

4. Coordination with Internal Teams :

• Coordinate with the sales team for billing instructions, PO numbers, and customer-specific requirements.
• Work closely with the dispatch/logistics team to confirm deliveries before invoice generation.
• Communicate with the accounts receivable team regarding billing status and follow-ups for payments.

5. Reporting & Reconciliation :

• Generate daily, weekly, and monthly billing reports as required by management.
• Assist in monthly GST reconciliation and returns filing by providing invoice details to tax consultants or internal auditors.
• Track any discrepancies between billed amounts and actual payments received and highlight them to the supervisor.

6. Compliance & Audit Support :

• Ensure all billing processes follow company policies, statutory rules, and internal audit requirements.
• Support external or internal auditors with invoice samples, transaction records, and documentation.
• Help identify areas of improvement in billing processes to minimize errors and delays.

Key Skills & Competencies :

• Tally ERP (mandatory) ability to create and manage invoices, ledger entries, and reports
• MS Excel (Intermediate to Advanced) use of formulas, VLOOKUP, filters, pivot tables for billing data management
• Knowledge of...