Required Administrator - Salem

Key Responsibilities :

1. Office Management :

• Supervise the day-to-day functioning of office facilities and ensure a clean, organized, and well-equipped workspace.
• Manage front desk activities, courier services, housekeeping staff, and general maintenance.
• Maintain office equipment (printers, phones, Wi-Fi, etc.) and coordinate with vendors for repairs and AMC services.

2. Administrative Support :

• Maintain and organize physical and digital files, employee documents, contracts, and office records.
• Prepare letters, memos, circulars, and reports as needed by management.
• Manage meeting room bookings, event planning, and internal schedules.
• Monitor attendance registers, leave records, and gate pass logs.

3. Procurement & Inventory :

• Manage purchase and stock of office supplies, stationery, refreshments, hygiene items, and other materials.
• Track inventory levels and place orders based on usage and requirements.
• Coordinate with vendors for quotations, invoice processing, and timely delivery of materials.

4. HR & Staff Coordination :

• Assist HR in onboarding new employees by organizing ID cards, desks, IT setup, and welcome kits.
• Help maintain employee records including attendance, leave applications, and policy communication.
• Support training sessions, meetings, and company-wide notices.
• Coordinate with payroll department for monthly attendance and overtime records.

5. Compliance & Safety :

• Ensure office operations are compliant with local regulations and safety guidelines.
• Maintain fire safety equipment, emergency contact lists, and first aid supplies.
• Assist in audits related to administrative procedures and documentation.

6. Visitor & Communication Management :

• Greet visitors, direct them appropriately, and maintain the visitor logbook.
• Handle incoming calls, transfer inquiries, and manage official communication via email or intercom.
• Maintain confidentiality and ensure professional representation of the company.