We Have Opening In Receptionist

Job Summary:

We are looking for a well-presented, professional, and friendly Receptionist to join our team. The receptionist is the first point of contact for visitors, clients, and staff and plays a crucial role in creating a welcoming and organized environment. This role requires excellent communication skills, a pleasant personality, and the ability to multitask in a front-desk or office setting. As the face of the organization, the receptionist handles incoming calls, schedules appointments, greets guests, maintains office supplies, and supports administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities:

1. Front Desk Management

• Greet visitors, clients, and employees in a warm and professional manner.
• Maintain a clean, organized, and welcoming reception area.
• Ensure guests sign in/out and are directed to the appropriate person or department.
• Issue visitor passes and manage guest appointments or waiting areas.

2. Telephone Handling

• Answer, screen, and forward incoming phone calls politely and efficiently.
• Provide basic information over the phone regarding the company, services, or office location.
• Take and relay accurate messages when necessary.
• Manage intercom and internal call transfers.

3. Appointment and Calendar Management

• Schedule and confirm appointments for management or departments.
• Maintain meeting room availability and usage calendar.
• Inform staff of guest arrivals and ensure timely coordination with relevant departments.
• Assist in coordinating interviews, meetings, or client visits.

4. Office Coordination

• Handle incoming and outgoing mail, couriers, and deliveries.
• Keep records of received documents, parcels, and packages.
• Monitor and maintain front-desk supplies like notepads, pens, visitor forms, etc.
• Coordinate with housekeeping staff for cleanliness and office upkeep.

5. Administrative Support

• Maintain employee and visitor logs, attendance registers, and contact lists.
• Support HR or Admin teams with clerical duties such as filing, photocopying, scanning, and document preparation.
• Assist in compiling data or formatting documents when required.
• Help in preparing welcome kits or ID badges for new joiners.

6. Communication and Etiquette

• Maintain professional behavior and appearance at all times.
• Provide courteous assistance to all staff, clients, and guests.
• Ensure confidentiality and security protocols are followed at the reception.
• Notify the concerned team in case of any unusual activities or emergencies.

Job Profile : We have opening in Receptionist
Industry : office-assistant