Back Office Assistant

Job Summary:

We are looking for a dedicated and organized Back Office Assistant to support our day-to-day administrative and data-related operations. The ideal candidate will be responsible for managing records, updating databases, preparing reports, handling documentation, and providing support to other departments. This is a non-customer-facing role focused on accuracy, confidentiality, and operational support.

Key Responsibilities:

• Perform data entry and maintain accurate records in digital and physical formats
• Prepare reports, spreadsheets, and presentations as required
• Handle filing, scanning, photocopying, and document management
• Assist with inventory tracking, order processing, and recordkeeping
• Maintain internal databases and update client or employee information
• Support the accounts team with bill entry, voucher preparation, and basic bookkeeping
• Coordinate with the front office or other departments for administrative support
• Ensure documents are properly archived and easy to retrieve when needed
• Follow up with vendors, clients, or team members via email or phone as instructed
• Maintain confidentiality of all company and client information

Required Skills and Competencies:

• Proficiency in MS Office (Excel, Word, Outlook) and basic computer operation
• Strong attention to detail and data accuracy
• Good written and verbal communication skills
• Ability to manage time efficiently and handle multiple tasks
• Honest, disciplined, and well-organized
• Basic knowledge of office equipment (scanner, printer, copier)
• Willingness to learn and adapt to company systems and procedures

Preferred Qualifications:

• Graduate in any stream
• Prior experience in back-office work, data entry, or clerical jobs is an advantage
• Familiarity with ERP or database software is a plus (Tally, Zoho, etc.)

Job Profile : Back Office Assistant
Industry : computer-operator, contingent