Required Warehouse Incharge - Vasco Da Gama

Job Summary

We are looking for a proactive and detail-oriented Warehouse Incharge to manage all warehouse activities including inventory control, vendor coordination, order management, dispatch supervision, and quality assurance . The ideal candidate should be capable of handling both physical and digital aspects of warehouse operations from stock movement to system updates and vendor communication . The role requires a strong sense of responsibility, knowledge of warehousing principles like FIFO (First-In-First-Out) and LIFO (Last-In-First-Out) , and the ability to work independently and efficiently.

Key Responsibilities

Inventory & Stock Management

• Maintain accurate inventory records of raw materials, finished goods, and supplies.
• Implement and monitor FIFO/LIFO stock rotation as per product requirements and shelf life.
• Conduct regular stock counts (daily/weekly/monthly) and ensure physical and system records match.
• Identify stock shortages, excesses, or slow-moving items and report accordingly.

Vendor Coordination & Procurement

• Place orders with approved vendors and follow up on delivery timelines.
• Check product quality, expiry dates, and packaging condition upon receipt.
• Maintain records of vendor bills, GRNs (Goods Receipt Notes), and inward registers.
• Raise discrepancies or quality issues with vendors and coordinate returns/replacements if needed.

Dispatch & Logistics Coordination

• Supervise and coordinate the dispatch of goods to clients or other branches.
• Ensure proper packaging, labeling, and documentation before dispatch.
• Maintain dispatch records, invoices, and transporter details for tracking.
• Ensure timely loading/unloading and transportation coordination.

Quality Control

• Perform quality checks on incoming and outgoing materials including visual inspection and expiry verification.
• Flag any damaged, expired, or unfit stock immediately to supervisors.
• Ensure hygienic and safe storage practices to prevent product deterioration.

System & Documentation

• Maintain inventory and warehouse management software or ERP systems accurately.
• Update all inward/outward stock movement, purchase orders, and dispatch logs in real-time.
• Generate reports on stock levels, expiry dates, damage/loss, and reorder needs.
• Handle email correspondence with vendors, transporters, and internal departments for day-to-day operations.

Bills & Accounts

• Maintain vendor bills, purchase records, and cost data related to procurement.
• Assist accounts/finance team in reconciling warehouse-related expenses and inventory valuation.
• Ensure proper filing of all warehouse documents for audit and compliance.

Job Profile : Warehouse Incharge
Industry : Diploma, retail, logistics-transportation