Required Office Assistant - Delhi

Introduction

We are looking for a dedicated, organized, and proactive Office Assistant to support the smooth day-to-day functioning of our office. The ideal candidate will assist in administrative, clerical, and coordination tasks while maintaining a professional and welcoming environment for both internal teams and visitors. This role requires someone with good communication skills, attention to detail, and proficiency in basic computer operations . As an Office Assistant, you will act as the first point of contact for clients, visitors, and employees, making professionalism, efficiency, and approachability key aspects of your role.

Key Responsibilities

1. Administrative & Clerical Support

• Handle everyday office tasks efficiently to ensure smooth operations.
• Answer incoming phone calls , respond to queries, and direct calls to relevant departments.
• Receive, sort, and distribute mail, parcels, and couriers in a timely manner.
• Assist in preparing, editing, and formatting letters, emails, presentations, and reports .
• Handle data entry , maintain accurate records, and update company databases as required.
• Help in managing and maintaining physical and digital files for easy accessibility.

2. Scheduling & Coordination

• Manage and maintain appointment calendars for managers and senior staff.
• Schedule meetings, interviews, and conferences , ensuring availability of rooms and resources.
• Assist in preparing meeting agendas, taking minutes, and circulating summaries.
• Remind the concerned personnel about important deadlines and upcoming events.

3. Front Desk & Reception Management

• Act as the first point of contact for visitors, clients, and vendors.
• Greet guests warmly and assist them with inquiries or direct them to the concerned department.
• Maintain a clean, organized, and professional reception area .
• Handle basic visitor registration, including maintaining visitor logs and passes.

4. Office Supplies & Facility Management

• Keep track of office supplies, stationery, and pantry stock to ensure availability.
• Coordinate with vendors and suppliers for timely procurement of office materials.
• Report and assist in resolving maintenance issues related to office equipment or facilities.
• Ensure overall tidiness and cleanliness of the workplace, liaising with housekeeping staff where necessary.

5. Communication & Team Support

• Communicate effectively with colleagues, vendors, and management to support office operations.
• Draft internal notices, memos, and updates for employees when required.
• Provide support to different departments in administrative tasks whenever needed.
• Act as a bridge between employees and management by facilitating smooth information flow.

Required Skills & Competencies

Technical Skills

• MS Office Suite (Word, Excel, PowerPoint, Outlook): Ability to create documents, manage spreadsheets, and prepare presentations.
• Basic data entry and documentation skills for maintaining accurate records.
• Familiarity with scanners, printers, and office communication tools .