Accountant And Admin Executive

Job Summary

The Accountant and Admin Executive is responsible for managing day-to-day accounting operations, GST and taxation compliance, administrative tasks, HR-related activities, and payment follow-ups. The role involves preparing financial documents such as quotations, proforma invoices, purchase orders, and tax invoices while ensuring smooth coordination between accounts, administration, and HR functions.

Key Responsibilities

A. Accounting & Financial Management

• Maintain books of accounts, ledgers, and journals using Tally, Zoho, or other accounting software.
• Prepare and issue quotations, proforma invoices (PI), purchase orders (PO), and tax invoices .
• Handle accounts payable and receivable, track outstanding payments, and follow up with clients/vendors.
• Perform bank reconciliations and ensure accurate financial record-keeping.
• Prepare monthly, quarterly, and annual financial statements.

B. GST, Taxation & Compliance

• Calculate and file GST returns , reconcile GSTR-1, GSTR-3B, and other GST-related statements.
• Manage TDS calculations and filing of TDS returns.
• Assist in Income Tax computations and filings.
• Maintain proper documentation for assessments, audits, and tax queries.
• Stay updated with changes in GST, TDS, and taxation rules.

C. Administrative & HR Responsibilities

• Maintain employee attendance, leave records, and payroll preparation.
• Assist in drafting appointment letters, offer letters, and HR-related documents.
• Handle recruitment coordination, onboarding, and employee documentation.
• Manage office administration, stationery, assets, and vendor coordination.
• Ensure smooth communication between management, employees, and external stakeholders.

D. Payment Follow-up & Vendor Management

• Track receivables and follow up with clients for timely payments.
• Maintain a list of pending payments and coordinate with the sales and operations teams.
• Negotiate payment terms with vendors and ensure timely settlements.
• Generate aging reports and assist management in maintaining a healthy cash flow.

E. Documentation & Reporting

• Prepare and maintain accurate financial documents, invoices, and purchase orders.
• Prepare MIS reports for management review.
• Ensure compliance with company policies, statutory regulations, and internal controls.