Back Office Executive

Job Summary

We are seeking a diligent and organized Back Office Executive to support the company s operational and administrative activities. The ideal candidate will ensure smooth day-to-day operations , maintain accurate records, and provide assistance to front-office and management teams. This role requires attention to detail, good communication, and basic technical skills .

Key Responsibilities

A. Administrative Support

• Maintain records, files, and documentation accurately and systematically.
• Assist in preparing reports, presentations, and official correspondence .
• Manage office supplies, inventory, and vendor coordination .

B. Data Management & Entry

• Enter and update data into company databases or CRM systems .
• Ensure data accuracy, confidentiality, and integrity .
• Generate periodic reports for management review.

C. Coordination & Communication

• Coordinate between departments, teams, and management for smooth operations.
• Assist in internal and external communications , including emails and calls.
• Provide support in event planning, client coordination, and meetings .

D. Financial & Transactional Support (if applicable)

• Assist in billing, invoicing, and payment follow-ups .
• Maintain records of financial transactions and assist the accounts team.
• Support in expense tracking and report generation .

E. Process Improvement & Compliance

• Identify areas for operational efficiency and suggest improvements.
• Ensure adherence to company policies, procedures, and regulatory compliance .
• Assist during audits or inspections as required.

Required Skills & Competencies

A. Technical Skills

• Proficiency in MS Office (Word, Excel, PowerPoint) and basic computer operations .
• Familiarity with CRM, ERP, or database management systems is a plus.
• Ability to prepare reports, presentations, and data analysis .

B. Soft Skills

• Excellent organizational and multitasking skills .
• Strong attention to detail and accuracy .
• Effective communication and interpersonal skills .
• Ability to work independently and in a team .