Accounts Administration Assistant

Introduction

We are seeking a detail-oriented, organized, and proactive Accounts Administration Assistant to join our finance and administration team. The ideal candidate will assist in managing daily accounting operations, financial records, and administrative tasks , ensuring smooth coordination between departments. This role requires basic accounting knowledge , familiarity with banking procedures , and a strong understanding of TDS, reconciliation, property management, and payroll . An Accounts Administration Assistant plays a crucial role in maintaining accurate financial data, supporting audits, coordinating with vendors and clients, and managing day-to-day office operations . If you have a strong foundation in accounting principles, excellent organizational skills, and the ability to handle multiple tasks effectively, this role offers a great opportunity for career growth.

Key Responsibilities

1. Accounts & Bookkeeping

• Manage day-to-day bookkeeping and maintain accurate financial records.
• Record payments, receipts, and journal entries in the accounting system.
• Monitor outstanding balances and ensure timely follow-up with debtors .
• Handle creditor payments and coordinate with vendors for reconciliation.

2. TDS & Tax Compliance

• Assist in TDS calculations, deductions, and returns filing.
• Maintain records of GST, TDS, and other statutory payments .
• Ensure compliance with government regulations and deadlines .
• Coordinate with the finance team to prepare tax-related documents.

3. Bank & Financial Reconciliation

• Perform monthly bank reconciliations to ensure accuracy of statements.
• Reconcile accounts with debtors, creditors, and other stakeholders .
• Handle fund transfers, cheque deposits, and online banking operations .
• Assist in preparing financial reports for management review.

4. Payroll & Employee Settlements

• Assist in salary preparation and ensure timely disbursements.
• Maintain employee records related to attendance, incentives, deductions, and reimbursements .
• Process PF, ESI, and other statutory contributions .
• Support HR and accounts teams during employee onboarding and exit formalities.

5. Property & Asset Management

• Maintain records of company properties, rentals, and leases .
• Track property-related payments, maintenance costs, and agreements .
• Liaise with vendors, property managers, and service providers.
• Ensure compliance with property tax, utility bills, and insurance renewals .

6. Administrative & Coordination Support

• Assist with preparing reports, maintaining documents, and filing records .
• Support senior management in decision-making with accurate data and MIS reports .
• Coordinate between the accounts team, vendors, clients, and banks.
• Assist in organizing internal meetings and maintaining smooth office operations.

Required Skills & Competencies

1. Technical Skills

• Basic understanding of accounting principles and financial reporting .
• Knowled...