Required Purchase Coordinator - Mumbai

• Issue and maintain purchase orders (POs)
• Verify PO terms and match with supplier quotations
• Track contract follow-ups and delivery schedules
• Coordinate on payment queries and create debit notes
• Liaise with accounts for invoice and payment reconciliation

Key Responsibilities

1. Procurement Planning & Coordination
   • Assist in developing procurement plans in line with project or organizational needs.
   • Coordinate with internal departments to understand material or service requirements.
   • Maintain records of purchase requisitions and approvals.
2. Vendor Management
   • Identify, evaluate, and build relationships with suppliers.
   • Request and compare quotations to ensure competitive pricing.
   • Negotiate terms, pricing, and delivery schedules with vendors.
   • Maintain an updated vendor database for quick sourcing.
3. Purchase Order Management
   • Prepare and process purchase orders in accordance with company policies.
   • Verify purchase requests against budget availability and approvals.
   • Track orders to ensure timely delivery and escalate delays when necessary.
   • Maintain accurate records of orders and transactions.
4. Inventory & Material Tracking
   • Work closely with the warehouse team to monitor stock levels.
   • Ensure replenishment of inventory to avoid shortages or overstocking.
   • Support periodic inventory audits and stock reconciliations.
5. Documentation & Compliance
   • Maintain purchase records, agreements, and invoices systematically.
   • Ensure compliance with company procurement policies and statutory regulations.
   • Assist in preparing reports on purchases, costs, and savings for management review.
6. Coordination with Finance
   • Submit vendor invoices for payment processing.
   • Resolve discrepancies between purchase orders, invoices, and deliveries.
   • Work with the accounts department to ensure timely payments.
7. Cross-Departmental Collaboration
   • Coordinate with operations, production, and administration teams to align supply requirements.
   • Provide updates to management on procurement progress.
   • Support urgent purchase requirements during critical business operations.

Skills & Competencies Required