Personal Secretary To Economist

Position Overview

We are seeking a proactive, organized, and dynamic Personal Secretary (PS) to work closely with our Economist on various research, project coordination, and data management activities . The candidate will assist in planning, organizing, and managing project-related tasks , prepare documentation, handle communications, and ensure seamless collaboration between the Economist and other stakeholders. The ideal candidate must be detail-oriented, adaptable, and open-minded , with excellent verbal and written communication skills . The role requires occasional travel to project locations and involves liaising with clients, government departments, researchers, and internal teams .

Key Responsibilities

1. Project Coordination & Support

• Assist the Economist in planning, organizing, and monitoring ongoing projects .
• Coordinate with internal teams, clients, government agencies, and external stakeholders.
• Maintain project timelines, milestones, and deliverables to ensure deadlines are met.
• Prepare detailed status reports and presentations for the Economist.
• Schedule, organize, and manage meetings, workshops, and field visits .

2. Data Management & Research Assistance

• Collect, compile, and analyze data from various sources related to economic research and project requirements.
• Maintain databases, research files, and documentation for easy retrieval.
• Assist in preparing economic reports, charts, and models under the Economist s guidance.
• Conduct secondary research to support decision-making and project strategies.
• Ensure accuracy and confidentiality of sensitive data and information.

3. Administrative & Secretarial Support

• Act as the primary point of contact between the Economist and other stakeholders.
• Manage the Economist s calendar, appointments, and travel itineraries .
• Draft, review, and edit official correspondence, reports, and presentations.
• Handle emails, calls, and meeting requests , ensuring timely responses.
• Assist in preparing project proposals, agreements, and contracts when required.

4. Communication & Reporting

• Liaise with clients, government bodies, and project partners for coordination.
• Ensure smooth flow of information between all project stakeholders.
• Prepare briefing notes, meeting minutes, and follow-up action plans .
• Support the Economist in public speaking events, seminars, and conferences.
• Draft press releases, reports, and other external communication materials, if required.

5. Travel Coordination & Field Support

• Organize and coordinate travel plans, accommodation, and logistics for project visits.
• Accompany the Economist during site inspections, stakeholder meetings, and field studies as needed.
• Provide on-ground support for data collection, survey management, and research activities .
• Ensure smooth coordination between on-site teams and project headquarters.

Required Skills & Competencies

1. Technical & Professional Skills

• Strong understanding of project coordination, data management, and reporting .
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