Accounts Assistant Office Administrator

Job Summary:

We are seeking a highly organized and detail-oriented Accounts Assistant Office Administrator to support our finance and administrative departments. This is a dynamic role that combines tasks in both accounting and office management. You will be responsible for assisting with day-to-day accounting functions, maintaining office systems, coordinating administrative duties, and ensuring smooth operations within the office. The ideal candidate will have excellent organizational skills, attention to detail, and a strong ability to manage multiple tasks.

Key Responsibilities:

1. Accounts Assistance:

• Assist with maintaining financial records, including accounts payable and receivable.
• Prepare invoices, purchase orders, and process payments.
• Handle petty cash management and record transactions.
• Reconcile accounts and bank statements on a monthly basis.
• Support in the preparation of monthly financial reports and budgets.
• Assist in preparing tax returns, filing, and any compliance-related activities.
• Maintain and update financial data in accounting software (e.g., Tally, QuickBooks, etc.).

2. Administrative Support:

• Perform day-to-day office management tasks, such as answering phone calls, emails, and handling office correspondence.
• Manage office supplies and inventory, ordering new stock when necessary.
• Coordinate meetings, maintain schedules, and assist with travel arrangements for staff as required.
• Assist with filing, data entry, and document management.
• Handle incoming and outgoing mail and packages.
• Ensure the office is tidy, well-organized, and that equipment is in working order.

3. Coordination and Communication:

• Coordinate with vendors, suppliers, and service providers for payment queries and administrative tasks.
• Assist in communication between internal teams and departments to streamline administrative processes.
• Maintain effective communication with management, employees, and external clients.
• Assist in coordinating staff events or meetings.

4. Record Keeping and Filing:

• Maintain organized files and records of financial documents, invoices, receipts, and other accounting-related paperwork.
• Ensure compliance with record-keeping policies, internal controls, and audit standards.
• Manage both physical and electronic filing systems for easy access and retrieval of documents.

5. General Office Support:

• Help maintain the office space by overseeing cleaning and maintenance tasks.
• Ensure the office environment is safe and compliant with health and safety regulations.
• Support team members with miscellaneous office tasks as needed.

Job Profile : Accounts Assistant Office Administrator
Industry : finance, female