Required Project Coordinator - Mumbai

Key Responsibilities

1. Project Planning and Coordination

• Assist the Project Manager in the development and maintenance of project plans, including schedules, milestones, and resource allocation.
• Help create and update project timelines, ensuring that tasks are completed on schedule and within the assigned deadlines.
• Coordinate meetings with stakeholders, clients, and team members, ensuring that necessary resources are available and that all participants are informed and prepared.
• Track project deliverables and ensure that all tasks are completed as per the project s requirements.

2. Communication and Stakeholder Management

• Act as the central point of contact for project-related communication, ensuring that information flows smoothly between clients, vendors, and internal teams.
• Communicate project progress to stakeholders, providing updates on timelines, deliverables, and potential risks or issues.
• Ensure that clients are kept informed about project status, changes, and other relevant developments.
• Document meeting notes, track action items, and follow up to ensure tasks are completed according to agreed timelines.

3. Resource Coordination

• Coordinate with team members, vendors, and contractors to ensure that resources are available when needed and used efficiently.
• Assist in the procurement of materials, tools, and services required for project tasks.
• Ensure that all necessary documents, contracts, and resources are prepared in advance for meetings or project work.

4. Documentation and Reporting

• Maintain accurate project documentation, including contracts, scope statements, and schedules.
• Prepare and distribute regular project reports that outline project progress, budgets, and any issues that may arise.
• Ensure that project documentation is properly filed and accessible to all stakeholders.
• Maintain detailed records of project meetings, including meeting minutes, action items, and decisions made.

5. Budget and Cost Control

• Assist the Project Manager in monitoring project budgets, tracking expenses, and ensuring that the project remains within financial constraints.
• Help identify cost-saving opportunities and areas of improvement related to project expenditures.
• Prepare and review financial documentation, including invoices, purchase orders, and payment approvals.

6. Risk Management and Problem Resolution

• Monitor project risks and assist in identifying potential problems that could affect project timelines or quality.
• Help resolve issues that may arise during the project lifecycle by coordinati