Required Personal Assistant - Delhi

Key Responsibilities

1. Executive and Administrative Support

• Manage and maintain the Chairman s daily schedule including meetings, calls, events, and appointments.
• Prepare daily briefings and reminders of tasks, deadlines, and priorities.
• Draft, review, and manage internal and external correspondence on behalf of the Chairman.
• Maintain strict confidentiality of all sensitive information and documentation.

2. Calendar and Meeting Management

• Organize meetings, conferences, and appointments with internal departments and external stakeholders.
• Prepare agendas, take minutes, and ensure action items are followed up.
• Coordinate logistics such as venues, catering, AV equipment, and required materials.

3. Travel and Itinerary Planning

• Plan and book national and international travel including flights, accommodations, visas, transport, and schedules.
• Prepare detailed travel itineraries and ensure all arrangements are confirmed in advance.
• Handle travel changes and emergencies with efficiency and discretion.

4. Communication and Coordination

• Act as a point of contact between the Chairman and staff, clients, business partners, and regulatory authorities.
• Screen and prioritize phone calls, emails, and visitor requests.
• Coordinate with heads of departments to gather reports, updates, or inputs as requested by the Chairman.

5. Document and File Management

• Organize and maintain digital and physical filing systems for contracts, letters, reports, and meeting materials.
• Assist in preparing reports, presentations, and data summaries for internal and board-level use.

6. Event and Engagement Support

• Assist in planning personal or professional events attended by the Chairman, such as board meetings, public appearances, press events, or corporate gatherings.
• Manage RSVPs, prepare speeches or briefing notes, and coordinate follow-ups.

7. Personal Assistance

• Support the Chairman with select personal tasks such as scheduling family appointments, household coordination, or other lifestyle management requests as needed.
• Oversee special projects or errands on behalf of the Chairman as requested.