Required Admin Executive - Chennai

Key Responsibilities

Office Administration

• Oversee general office operations and ensure the office is well-maintained and fully functional.
• Monitor office cleanliness and hygiene in coordination with housekeeping staff or facility management.
• Manage office supplies and place orders as needed to ensure stock availability (stationery, pantry items, cleaning materials, etc.).
• Maintain and update records of assets, equipment, keys, and access cards.

Vendor and Facility Management

• Liaise with external vendors and service providers for office maintenance, repairs, equipment servicing, and utility services.
• Negotiate contracts or renewals for services such as housekeeping, IT support, security, courier, and internet providers.
• Ensure timely and accurate payment of utility bills, rent, and vendor invoices.

Travel and Logistics

• Coordinate domestic and international travel arrangements including flights, hotel bookings, cab services, and travel itineraries for employees and visitors.
• Arrange transportation and accommodation for staff attending conferences, training, or field visits.
• Handle logistics for company events, meetings, or workshops.

Administrative Support

• Prepare and maintain administrative reports such as attendance sheets, asset logs, petty cash records, and maintenance schedules.
• Assist in scheduling meetings, organizing appointments, and booking meeting rooms.
• Support internal departments (HR, Finance, Marketing) with administrative and clerical tasks as required.
• Draft emails, memos, and correspondence for internal communication.

Recordkeeping and Documentation

• Maintain hard and soft copies of office documents, contracts, company records, policies, and procedures.
• File and retrieve documents in an organized manner to ensure easy access when required.
• Assist in maintaining compliance documents, safety logs, and internal process checklists.

Employee Onboarding and Support

• Coordinate workstation setup, ID card issuance, and access credentials for new employees.
• Act as the point of contact for employees for administrative queries or requests.
• Maintain visitor logs and ensure guest hospitality for external stakeholders.