Required Office Admin - Chennai

Key Responsibilities:

1. Office Management:

• Oversee the daily operations of the office to ensure efficiency and productivity.
• Manage office supplies and place orders for stationery, pantry items, or technical equipment as needed.
• Coordinate with vendors and service providers (maintenance, housekeeping, courier, etc.).
• Ensure cleanliness and safety protocols are maintained within the office premises.

2. Front Desk & Reception Duties (if required):

• Greet and assist visitors, clients, and employees courteously.
• Handle incoming calls, emails, and correspondence.
• Maintain a visitor logbook and issue visitor passes if required.

3. Documentation & Filing:

• Maintain proper filing of company documents (physical and digital), such as employee records, invoices, contracts, and official letters.
• Assist in preparing letters, memos, meeting minutes, reports, or presentations.
• Support audit preparation and ensure document compliance.

4. Meeting & Event Coordination:

• Schedule and organize meetings, conferences, and internal events.
• Manage calendars for managers or directors and arrange appointments.
• Book meeting rooms and prepare materials, refreshments, and digital setup as needed.

5. Administrative Support:

• Assist HR with onboarding, attendance, ID card issuance, and recordkeeping.
• Support finance team with petty cash management, invoice tracking, and reimbursements.
• Maintain employee leave records and timesheets using spreadsheets or HRMS tools.
• Handle travel bookings, hotel reservations, and logistics for staff or guests.

6. Communication & Coordination:

• Act as a point of contact between departments, staff, vendors, and external clients.
• Draft internal communications such as notices, announcements, and event circulars.
• Coordinate courier deliveries, post, and interoffice communication.