Office Admin And Travel Support Professional

Key Responsibilities:

Office Administration:

• Oversee general office operations including housekeeping, maintenance, and supplies
• Manage front desk activities including phone calls, visitors, and courier handling
• Maintain office records, vendor files, and internal documentation
• Handle administrative support for HR, finance, and department heads as required
• Ensure company policies and procedures are followed by staff and vendors
• Monitor office infrastructure and liaise with facility management for repairs or upgrades
• Track and manage office inventory including stationery, pantry items, ID cards, etc.

Travel Coordination & Support:

• Plan and coordinate travel bookings for employees (flights, trains, cabs, hotels, visas, etc.)
• Prepare detailed itineraries and travel documents for each trip
• Liaise with travel agencies, hotels, airlines, and transport services for cost-effective arrangements
• Track employee travel schedules and maintain travel expense records
• Assist with visa processing, insurance, foreign exchange, and travel approvals
• Manage emergency changes or cancellations with quick resolutions
• Process travel reimbursements and work with accounts for settlement

Internal Support:

• Schedule meetings, arrange conference rooms, and support event logistics
• Support senior management in calendar planning and appointments (if needed)
• Organize office events, celebrations, or off-site activities
• Coordinate onboarding logistics for new employees seating, system setup, ID cards