Required Office Incharge - Chennai

Key Responsibilities:

1. Office Administration:
   • Oversee all daily office operations to ensure efficiency and compliance with organizational policies.
   • Maintain office supplies, equipment, and facilities, ensuring all are in working order and replenished as needed.
   • Ensure cleanliness, safety, and security of the office premises.
   • Monitor and manage office inventory, purchasing supplies, and coordinating maintenance as necessary.
   • Ensure all office-related documentation, licenses, and records are up to date and properly filed.
2. Staff Supervision:
   • Supervise office staff, including administrative assistants, receptionists, clerks, and support staff.
   • Delegate tasks, monitor work performance, and provide guidance and support where required.
   • Schedule staff shifts, manage attendance, and handle leave approvals.
   • Conduct periodic performance reviews and provide feedback to improve productivity and efficiency.
   • Foster a positive and collaborative work environment among staff members.
3. Communication and Coordination:
   • Serve as the main point of contact between office departments and upper management.
   • Liaise with external vendors, service providers, and stakeholders to coordinate services and support.
   • Facilitate communication across departments to ensure alignment of operations.
   • Organize and coordinate internal meetings, prepare agendas, and maintain meeting records.
4. Recordkeeping and Reporting:
   • Maintain accurate and up-to-date records of office activities, employee attendance, supplies, and expenses.
   • Generate regular reports on office operations, expenditures, and productivity for review by senior management.
   • Ensure confidential information is stored securely and in compliance with company policies and relevant regulations.
5. Financial Management Support:
   • Assist in budget preparation and expense tracking.
   • Process invoices, petty cash requests, and coordinate with the finance department to ensure timely payments.
   • Ensure cost-effective utilization of office resources.
6. Human Resources Support:
   • Support HR functions such as recruitment, onboarding, and employee orientation.
   • Maintain employee records and assist in ensuring compliance with labor laws and company policies.
   • Address minor staff grievances and escalate serious issues to HR or management as necessary.
7. Technology and Systems:
   • Ensure proper functioning of office equipment, including printers, computers, telephones, and internet systems.
   • Coordinate with IT personnel for troubleshooting technical issues and setting up new hardware or software.
   • Encourage the use of digital tools to streamlin...