Required Purchase Executive - Chennai

Key Responsibilities:

1. Vendor and Supplier Management:

• Identify and evaluate potential suppliers based on price, quality, delivery time, and service.
• Develop and maintain relationships with reliable vendors to ensure consistent supply.
• Collect quotations, compare pricing and terms, and negotiate deals for better value.
• Regularly monitor supplier performance and resolve any issues related to quality, delays, or pricing.

2. Purchase Order Management:

• Process purchase requisitions from various departments and convert them into purchase orders.
• Create accurate and detailed purchase orders (POs) in the ERP or procurement system.
• Ensure proper approvals and documentation are in place before issuing purchase orders.
• Track orders and ensure timely delivery of materials according to schedule.

3. Procurement Strategy and Cost Control:

• Ensure purchases are made within approved budgets and policies.
• Source alternative suppliers or materials to reduce cost and improve efficiency.
• Assist in forecasting demand and planning inventory purchases accordingly.
• Monitor market trends and material availability to take proactive procurement decisions.

4. Inventory Coordination:

• Coordinate with storekeepers or warehouse staff to monitor stock levels and avoid overstocking or stockouts.
• Ensure all goods received are as per purchase order specifications and resolve any discrepancies.
• Arrange for return or replacement of damaged or defective goods with suppliers.

5. Documentation and Reporting:

• Maintain accurate records of purchases, supplier contracts, delivery notes, invoices, and payment status.
• Generate regular reports on purchases, vendor performance, price trends, and inventory status.
• Support internal and external audits by providing necessary documentation.

6. Compliance and Risk Management:

• Ensure all procurement activities are carried out in compliance with company policies and applicable regulations.
• Evaluate risks in supply contracts and ensure all terms and conditions are clearly documented.
• Stay updated with procurement best practices and changes in regulatory requirements.

7. Interdepartmental Coordination:

• Work closely with departments such as production, finance, administration, and operations to understand their purchase needs.
• Ensure timely communication regarding order status, delivery schedules, and material availability.