Required Admin Assistant - Coimbatore

Key Responsibilities:

1. Office Administration & Support

• Maintain and organize office files, records, correspondence, and other documents (physical and digital).
• Handle routine administrative duties such as photocopying, scanning, printing, filing, and faxing.
• Track inventory and manage office supplies, ensuring stock levels are maintained and reordering when necessary.
• Coordinate with vendors, courier services, maintenance teams, and IT support for office-related needs.

2. Front Desk & Reception Duties

• Greet and assist visitors, guests, and clients with a professional and friendly attitude.
• Answer incoming phone calls, redirect calls, and take accurate messages as needed.
• Handle incoming and outgoing mail and packages.
• Maintain a neat and welcoming reception area.

3. Meeting & Event Coordination

• Schedule and coordinate internal meetings, conferences, training sessions, or external appointments.
• Prepare meeting agendas, take minutes, and distribute them to relevant team members.
• Arrange logistics such as meeting room bookings, refreshments, and AV equipment setup.
• Support the planning and execution of company events, workshops, and official functions.

4. Communication & Correspondence

• Draft, proofread, and format emails, letters, memos, and reports for internal and external communication.
• Maintain communication between departments, team members, clients, and vendors.
• Respond to basic email and phone inquiries and escalate matters to the appropriate person.

5. Data Entry & Documentation

• Input and update accurate information in company databases, records, and spreadsheets.
• Maintain employee files, leave records, and visitor logs as required.
• Ensure confidentiality and proper archiving of sensitive company information.
• Assist in preparing reports, presentations, and policy documents.

6. HR & Employee Support (If Assigned)

• Assist with onboarding new employees by preparing documentation, ID cards, and office setup.
• Help coordinate interviews, schedule candidate meetings, and maintain applicant records.
• Collect and organize attendance records, leave applications, and employee queries for HR review.