Required Office Assistant - Bangalore

Key Responsibilities:

1. Administrative Support

• Manage and organize office files, documents, and records, ensuring proper filing and easy retrieval.
• Assist in preparing letters, reports, memos, and presentations using MS Office tools.
• Handle incoming and outgoing correspondence including emails, phone calls, and postal mails.
• Maintain office schedules, appointments, and coordinate meetings or events.

2. Reception & Communication

• Greet visitors professionally and assist them or direct them to the concerned person.
• Manage telephone calls and transfer calls or take messages accurately.
• Serve as a liaison between different departments and external contacts.

3. Inventory & Office Supplies Management

• Monitor and maintain office supplies stock, and place orders for replenishment.
• Ensure proper storage and distribution of stationery and other office materials.
• Coordinate with vendors for office equipment maintenance and repairs.

4. Data Entry & Record Keeping

• Maintain accurate and up-to-date databases and records such as employee attendance, leave records, and office expenditures.
• Assist in generating reports and maintaining confidential information securely.
• Update and maintain contact lists and office directories.

5. Support to Departments

• Assist various departments with clerical tasks as and when required.
• Help organize office events, training sessions, or workshops.
• Support travel arrangements and expense claims for employees.