Required Receptionist - Coimbatore

Key Responsibilities:

1. Front Desk Management:

• Greet and welcome visitors, clients, and guests in a warm and professional manner.
• Ensure that visitors are signed in and provided with necessary passes or badges.
• Maintain a clean and organized reception area to provide a welcoming environment.
• Direct visitors to the appropriate office or department and provide necessary instructions.

2. Call Handling:

• Answer incoming calls and direct them to the appropriate department or individual.
• Take messages for employees and ensure timely delivery.
• Handle inquiries with professionalism and provide accurate information to callers.
• Assist with scheduling conference calls or appointments as needed.

3. Administrative Support:

• Schedule appointments, meetings, and conference room bookings for staff and clients.
• Organize and maintain meeting schedules, ensuring all logistics are arranged in advance.
• Manage office supplies inventory and make necessary purchases.
• Prepare and distribute mail, couriers, and packages.
• Coordinate and assist with the preparation of office documents, reports, or presentations when required.

4. Office Coordination:

• Assist with maintaining office equipment and liaise with vendors for repairs or services.
• Support other departments with administrative tasks, such as filing, photocopying, or scanning documents.
• Handle incoming and outgoing mail, ensuring that it reaches the appropriate person or department.
• Keep track of office visitors, ensuring that security protocols are followed.

5. Coordination of Events:

• Assist in organizing and coordinating internal meetings, events, or celebrations.
• Help set up for events such as conferences, meetings, or employee engagement activities.
• Serve as the point of contact for any external event planners or service providers.

6. Security and Compliance:

• Ensure compliance with office security protocols, including visitor sign-in, access control, and badge issuance.
• Manage the safe storage of confidential documents and ensure privacy during client meetings.
• Monitor the office s cleanliness and hygiene, coordinating with facilities management if necessary.