Back Office Sales

Job Summary

We are looking for a detail-oriented and organized Back Office Sales (Female) to support our sales, documentation, and project coordination activities. This role involves a combination of administrative duties, sales coordination, documentation, and project tracking to ensure smooth functioning of daily business operations. The ideal candidate should be proficient in Microsoft Excel and Word , possess good written and verbal communication skills, and be capable of handling multiple tasks efficiently. This is a backend role, with minimal or no direct customer interaction, but will play a critical part in assisting the front-line sales team, project managers, and admin department.

Key Responsibilities

1. Back Office Sales Support

• Provide administrative support to the sales team by preparing quotations, proposals, and invoices.
• Maintain and update customer databases, sales records, and follow-up schedules.
• Process sales orders and coordinate internally for timely delivery and execution.
• Prepare and maintain sales reports, performance dashboards, and stock-related data in Excel.
• Coordinate with the accounts and logistics departments for billing, payments, and dispatch tracking.

2. Project Coordination

• Assist in coordinating internal project timelines, documentation, and communication between departments.
• Follow up with vendors, suppliers, and internal teams for project-related deliverables and status updates.
• Maintain project documentation, meeting records, work schedules, and checklists.
• Support the project manager by updating progress trackers and compiling project reports.

3. Documentation and Record Management

• Organize and maintain all business documents including contracts, forms, approvals, purchase orders, and agreements.
• Ensure digital and physical filing systems are well-organized and up-to-date.
• Maintain confidentiality of all sensitive information related to sales, projects, or clients.
• Prepare reports and presentations as required by management using Word, Excel, and PowerPoint.

4. Administrative Tasks

• Handle general office administration including attendance monitoring, stationery procurement, vendor coordination, and other admin-related responsibilities.
• Schedule meetings, manage calendars, and support team communication.
• Coordinate with HR/admin departments for leave records, office maintenance, and policy implementation.
• Act as a point of contact for internal communication and coordination among departments.

Skills and Requirements

• Education: Bachelor s degree in Commerce, Business Administration, or any relevant field.
• Experience: Experience in a back office, admin, or sales coordination role preferred.
• Gender Preference: Female candidates only (as per role requirement).
• Computer Proficiency:
  • Advanced knowledge of Microsoft Excel (formulas, tables, formatting, VLOOKUP, etc.)
  • Proficiency in Microsoft Word for document creation and formatting.
  • Familiarity with email tools (Gmail, Outlook) and basic internet usage.
• Communication Skills:
  • Good verbal and written communication in English and...