Required Office Assistant - Mumbai

Introduction

We are seeking a highly organized, proactive, and detail-oriented Office Assistant with 1 to 5 years of experience to support our daily administrative and operational tasks for our Andheri office. The ideal candidate must have excellent communication skills (both verbal and written), strong typing ability ( 40 60 WPM ), and the capability to multitask effectively in a fast-paced environment. The role requires a professional, energetic, and resourceful individual who can ensure smooth functioning of office operations and provide efficient administrative assistance to management and staff.

Key Responsibilities

1. Administrative Support

• Handle day-to-day office operations efficiently and ensure smooth workflow.
• Draft, review, and manage emails, letters, and official correspondence with accuracy and professionalism.
• Assist in scheduling meetings, preparing agendas, and managing calendars for senior executives.
• Maintain organized filing systems, records, and documentation both physical and digital.
• Support the preparation of presentations, reports, and spreadsheets when required.

2. Communication & Coordination

• Act as the first point of contact for internal and external stakeholders.
• Maintain effective communication with team members, clients, vendors, and senior management.
• Respond promptly to emails, calls, and queries in a polite and professional manner .
• Coordinate with various departments to ensure smooth information flow across the organization.

3. Data Entry & Typing

• Perform data entry, documentation, and record-keeping tasks accurately and efficiently.
• Maintain and update company databases, spreadsheets, and reports regularly.
• Ensure high typing speed (40 60 WPM) with accuracy while handling sensitive data and official documents.

4. Office Management & Operations

• Oversee basic office administration tasks , including monitoring supplies and coordinating with vendors.
• Ensure that office facilities, equipment, and resources are well-maintained.
• Assist in arranging travel, accommodations, and logistics for staff when necessary.
• Help in onboarding new employees by preparing workstations and assisting HR with documentation.

5. Reporting & Documentation

• Prepare and maintain daily, weekly, and monthly reports for management review.
• Assist in compiling data for internal analysis and performance tracking.
• Ensure timely submission of required documentation and compliance-related records.

6. Support to Management

• Provide direct assistance to senior executives by managing schedules, meetings, and communications.
• Take minutes of meetings and circulate action points to relevant stakeholders.
• Maintain confidentiality regarding sensitive business information and executive directives.

Required Skills & Competencies

Technical Skills

• Typing Speed: 40 60 WPM with high accuracy.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in handling email platforms, document management to...