Required Office Assistant - Mumbai

Introduction

We are seeking a proactive and organized Office Assistant to manage front office operations, general office tasks, and travel arrangements . The ideal candidate will be responsible for maintaining smooth office functioning and providing support to management and staff. Preference will be given to Gujarati-speaking candidates with good computer knowledge .

Key Responsibilities

1. Front Office Management

• Greet visitors, clients, and staff with a professional and courteous attitude .
• Manage phone calls, emails, and correspondence efficiently.
• Ensure the front office is organized, clean, and presentable at all times.

2. Office Administration

• Maintain records, files, and documents systematically.
• Assist in day-to-day office operations , including stationery, supplies, and office maintenance.
• Handle internal communication and assist departments as required.

3. Tours & Travel Management

• Plan and coordinate official tours, travel bookings, and logistics .
• Ensure travel arrangements are cost-effective, timely, and hassle-free .
• Maintain travel records, itineraries, and expense documentation.

4. Computer & Documentation Work

• Prepare reports, presentations, and other official documents.
• Maintain digital records and databases accurately.
• Use MS Office tools (Word, Excel, PowerPoint) and other software efficiently.

5. Coordination & Support

• Act as a liaison between management, staff, and external parties.
• Support the management in scheduling meetings, appointments, and events.
• Assist in any ad-hoc administrative tasks as required.

Required Skills & Competencies

• Language Skills: Fluent in Gujarati ; good command over English and Hindi.
• Computer Skills: Proficient in MS Office (Word, Excel, PowerPoint) and basic office software.
• Organizational Skills: Ability to multitask, prioritize work, and maintain records.
• Communication Skills: Excellent verbal and written communication.
• Problem-Solving: Capable of handling office tasks independently.
• Professionalism: Courteous, punctual, and presentable.