Admin Executive Enabling Efficient Office Functions

Admin Executive Enabling Efficient Office Functions Job Description Duties: Facility Management & Workplace Infrastructure Maintenance: To guarantee a secure, hygienic, and fully functional workplace environment, supervise daily operations, sanitation, housekeeping standards, HVAC/electrical maintenance, plumbing, cafeteria services, and security procedures. Vendor Management & Procurement Coordination: Negotiate service contracts, track service delivery against SLAs, handle vendor bills, and manage relationships with third-party vendors (housekeeping, security, stationery, IT consumables, catering, equipment repair). Asset Management & Inventory Control: Conduct regular physical audits, oversee replenishment cycles, keep thorough records of office supplies, furniture, appliances, and stationery inventory, and reduce resource waste. Travel Desk & Event Management Support: Organise business travel both domestically and abroad and oversee the logistical setup for meetings, workshops, and corporate events. Petty Cash Management & Administrative Accounting: Manage daily administrative costs and petty cash disbursements; keep expense vouchers, accurately record all transactions, and reconcile petty cash with finance on a monthly basis. Focus Skills: Office Administration & Facility Operations Mastery: In-depth practical understanding of space management, security protocols, health and safety regulations, facility maintenance practices, and workplace administration. Vendor Relations & SLA Management: Excellent contract negotiating, external supplier coordination, performance monitoring, service delay resolution, and bill auditing skills. Resource Management & Inventory Control: Expertise in petty cash accounting, travel desk coordination, office supply inventory management, and asset tracking. Interpersonal & Operational Coordination: Outstanding writing and verbal communication abilities to manage employee workplace enquiries, coordinate across divisions, and quickly address facility crises. Apply now to become an integral part of our growing team! With Regards, HR - Maria