Accounts And Admin Executive

Job Title : Accounts and Admin Executive Experience : 0 - 3 years An Accounts and Admin Executive is a key professional who handles both financial accounting and administrative operations within an organization. This dual-role position demands strong skills in bookkeeping, financial reporting, office administration, and coordination tasks. The Accounts and Admin Executive ensures that the company s financial records are accurate and up to date, while also managing day-to-day office functions efficiently. This position is especially valuable in small to mid-sized companies , where a single individual may be required to take on multiple responsibilities to support smooth business operations.

Key Responsibilities

Accounting Responsibilities:

1. Bookkeeping and Data Entry
   • Maintain accurate records of all financial transactions using accounting software such as Tally, Zoho Books, QuickBooks, or Excel.
   • Record journal entries, maintain ledgers, and reconcile accounts.
2. Accounts Payable and Receivable
   • Prepare and process invoices, credit notes, and debit notes.
   • Track outstanding receivables and follow up with clients for timely payments.
   • Handle payments to suppliers and vendors after ensuring accuracy and authorization.
3. Bank and Cash Management
   • Reconcile bank statements with internal records.
   • Manage petty cash, track expenses, and ensure proper documentation.
4. GST, TDS & Tax Compliance
   • Assist in preparing and filing GST returns, TDS returns, and other statutory filings.
   • Ensure proper calculation and deduction of TDS and GST on applicable transactions.
   • Maintain necessary documentation for audits and tax assessments.
5. Payroll Assistance
   • Support the HR/admin team in processing payroll including attendance data, leave records, and statutory deductions like PF/ESI.
   • Generate payslips and maintain employee payment records.
6. Financial Reporting
   • Assist in preparing monthly, quarterly, and annual financial reports such as trial balance, profit & loss statement, and balance sheet.
   • Help with internal audits and provide financial data to auditors when required.

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Administrative Responsibilities:

1. Office Management
   • Ensure the office runs smoothly on a day-to-day basis, including overseeing supplies, equipment maintenance, and facility management.
   • Handle procurement of stationery and office supplies and maintain inventory records.
2. Employee Support
   • Maintain employee attendance, leave records, and personal files.
   • Help with onboarding new employees by organizing documentation, ID cards, and workspace arrangements.
3. Vendor and Service Coordination
   • Liaise with vendors for servi