Required Office Receptionist - Mumbai

Negotiable

by Freshersworld
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Job Specifications

Employment Type Full time jobs

Job Description

Require Office Receptionist for Marine Services Office&

Educational Requirements - 12th pass/Female only

Work arrangement - work from office&

Skill Requirements - Fluent in English, Responsible for communicating with clients, Receiving calls, attending visitors, mail and MS office knowledge required&

Experience required - Fresher / 1-2 year experience for the same&

Salary - 10k-15k, based on skills & interview performance&

Key Responsibilities:

Front Desk Management:
- Greet visitors and clients in a warm, friendly, and professional manner.
- Maintain a clean, organized, and welcoming reception area.
- Issue visitor badges and maintain a log of all incoming guests.
- Direct visitors to the appropriate person or department.
Phone and Email Communication:
- Answer and route incoming phone calls promptly and professionally.
- Take messages and forward them to the correct personnel when necessary.
- Monitor and respond to general office email inquiries.
- Notify staff members of scheduled appointments, messages, or visitor arrivals.
Administrative Support:
- Perform general administrative duties such as data entry, filing, photocopying, and scanning.
- Schedule meetings, manage calendars, and book conference rooms as required.
- Assist with internal communications, memo distribution, and company announcements.
- Prepare documents and presentations as requested by management or staff.
Mail and Package Handling:
- Receive, sort, and distribute incoming mail and deliveries.
- Manage outgoing mail and ensure timely pickup by couriers.
- Coordinate with shipping services and maintain records of shipments and deliveries.
Office Supplies and Inventory:
- Monitor office supplies inventory and place orders as needed.
- Track usage of supplies and assist in cost control.
- Ensure that common areas such as break rooms, meeting rooms, and restrooms are stocked and orderly.
Meeting and Event Coordination:
- Assist with organizing internal meetings, lunches, and special events.
- Prepare meeting rooms, including arranging seating, providing refreshments, and setting up audio/visual equipment.
- Coordinate with vendors or caterers when necessary for events or client meetings.
Security and Safety Compliance:
- Ensure compliance with visitor and security protocols.
- Maintain confidentiality of sensitive information encountered in the course of duties.
- Support emergency response efforts by knowing the safety and evacuation procedures.