Accounts Administration Assistant

We are looking for an Accounts Administration Assistant to perform daily accounting tasks. Accounts Administration Assistant responsibilities include managing Payroll, entering financial transactions, creating invoices, and collection.& Duties:

• Invoicing
• Payables Management
• Bank Reconciliation
• Petty Cash Management
• Debit Note/Credit Note
• Customer Correspondence
• Banking Correspondence
• Statutory Return Filing
• MIS Reports
• Payroll Management
• Updating & Maintaining Records& &

Key Responsibilities

Accounts Payable and Receivable

• Process supplier invoices, credit notes, and staff expense claims with accuracy and in a timely manner.
• Match, batch, and code invoices, ensuring proper authorization and cost allocation.
• Set up and maintain supplier accounts, ensuring details are up to date.
• Reconcile vendor statements and resolve discrepancies promptly.
• Assist with issuing customer invoices and follow up on overdue accounts.
• Record incoming payments and allocate receipts accurately in accounting software.

Bank and Account Reconciliation

• Reconcile bank statements with internal financial records on a regular basis.
• Investigate and resolve any discrepancies or unusual items.
• Maintain petty cash records and prepare reconciliations for review.
• Assist in the reconciliation of credit card transactions and employee expense reports.

Administrative and Clerical Support

• Maintain orderly financial filing systems, both electronic and physical, ensuring documents are easily accessible and securely stored.
• Support the finance team with data entry, photocopying, scanning, and document preparation.
• Assist with the preparation and distribution of financial reports, invoices, statements, and other documents.
• Respond to queries from suppliers, customers, and internal staff regarding financial transactions and administrative matters.
• Schedule meetings, prepare agendas, and take minutes for finance-related meetings if needed.

Support for Financial Reporting

• Assist in gathering data and supporting documentation for monthly, quarterly, and annual financial reports.
• Help prepare information required for external audits or financial reviews.
• Provide support during budget preparation and end-of-month reporting cycles.

Compliance and Process Improvement

• Ensure financial and administrative processes comply with internal policies and external regulations.
• Assist in maintaining up-to-date procedural documentation for accounting processes.
• Contribute to process improvement initiatives aimed at streamlining administrative or accounting tasks.
• Maintain confidentiality regarding company financial information at all times.

Job Profile : Accounts Administration Assistant
Industry : finance