HR/Admin Executive

Key Responsibilities

Human Resources Duties

• Assist in sourcing, screening, and shortlisting candidates through job portals, social media, and referrals.
• Coordinate and schedule interviews with the respective departments.
• Conduct reference checks and manage the onboarding process for new employees.
• Maintain employee records and ensure that all documentation is complete and up to date.

• Maintain accurate attendance records through manual registers or HRMS software.
• Track employee leaves (CL, SL, EL) and ensure timely leave records and approvals.
• Share monthly attendance reports with the accounts/payroll team.

• Assist in preparing data for payroll processing, including attendance, leaves, and deductions.
• Ensure compliance with statutory requirements such as PF, ESIC, Gratuity, etc.
• Coordinate with external consultants or accounts teams for salary disbursal and statutory filings.

• Assist in organizing employee engagement activities, celebrations, and team-building events.
• Handle employee queries and provide necessary support on HR policies or concerns.
• Update and maintain the employee database and HR files (physical and digital).
• Assist with performance appraisals, probation reviews, and HR documentation.

Administrative Duties

• Oversee daily office operations, ensuring cleanliness, safety, and efficient use of office resources.
• Monitor inventory of office supplies and place orders as needed.
• Handle courier services, travel bookings, and stationery management.
• Ensure maintenance of office equipment such as printers, computers, and phones.

• Liaise with external vendors, service providers, and maintenance staff for office upkeep.
• Negotiate contracts and service agreements where required.
• Maintain AMC records, utility bills, and office lease or renewal documentation.

• Maintain company documents such as licenses, agreements, statutory records, and confidential files.
• Organize and file physical documents systematically while maintaining digital backups.

• Manage reception activities, greet visitors, and coordinate meeting room bookings.
• Handle incoming calls, emails, and assist in administrative correspondence.